How to Upload an Artwork

Overview

Uploading an artwork adds a single new piece — a painting, photograph, print, or sculpture — to your Inventory with its images, details, price, and tags, building the catalog that powers everything you sell.

• Why it matters — every piece you sell is recorded once and properly: the catalog entry is what listings, invoices, sales records, and your public profile all draw from.
• Who it’s for — artists, and galleries or advisors acting for managed artists, who want each piece recorded individually with full control over every field.
• What it does — finishing the form publishes the work to your public profile and Link in Bio right away (unless you hide it later); it only reaches the Discover marketplace after you choose List on marketplace.
• What it covers — a two-part form: images and core details first, then artwork tags and optional video moments, saving automatically as you go with unfinished entries kept as DRAFT.
• What you end up with — one new artwork in your Inventory, ready to be listed, shared, or organized into folders.

Before you start

• A Cohart seller account (artist, gallery, or advisor). If you manage other artists, decide whose name goes in ARTIST NAME first — your own profile fills in automatically, with a Change option for managed artists.
• Room left under your plan’s published-artwork cap (Free 50, Pro 200, Growth 500, Premier unlimited). Only published works count — drafts do not — and once you reach the cap, publishing stops with a prompt to subscribe to the next plan up.
• Your artwork files and facts ready. At least one image (GIF, PNG, JPG, JPEG, or HEIC, up to 20 MB each), plus title (required, up to 255 characters), description (up to 5,000 characters), year, dimensions and weight (pick in or cm, lbs or kg), materials (for example “Oil on canvas”, up to 80 characters), and location via Select artwork location.
• A listing type decided, for works you will sell immediately. Choosing For Sale makes YEAR, DIMENSIONS, WEIGHT, ARTWORK PRICE with currency, and QUANTITY AVAILABLE required, with optional Allow offers or Hide price from public view. The default Inquire to Purchase needs none of that.
• Optional extras ready, if you want them. Artwork tags such as VIBES (for example BOLD or MINIMALIST), VALUES (for example ENVIRONMENT), and MEDIUMS (for example PAINTING), plus a short video moment (MOV, MP4, or QT, up to 60 seconds and 100 MB).
• Expect a published result. Submitting the form makes the work visible on your public profile and Link in Bio, so hide it afterward if it is not ready to show. Leaving mid-way keeps an unfinished DRAFT you can reopen. For many works at once, choose Bulk upload from the Upload Artwork menu instead.

Steps

1. Sign in to Cohart

Sign in with your email address and password, or use Google or Apple.

2. Open your Inventory page

After signing in you land on your Inventory page.

3. Click Upload Artwork

Click the Upload Artwork button at the top of the page.

4. Choose Upload an artwork

In the menu that opens, choose Upload an artwork. To add many artworks at once, choose Bulk upload instead — it needs the Growth or Premier plan.

5. Confirm the artist name

Check the ARTIST NAME section. Your own profile is filled in automatically (“That’s you!”). If you manage other artists, click Change to select them.

6. Add images of the artwork

Add images of the artwork: drag files onto the upload area or click it to pick files from your device.

• Supported formats — GIF, PNG, JPG, JPEG, HEIC.
• Maximum file size — 20 MB per image.
• Main image — the first image is marked Main Image. Use Add another image to add more, and the ✕ on a thumbnail to remove it.
• See Uploading Guidelines and Shipping Guidelines for details.

7. Fill in the artwork title

Fill in ARTWORK TITLE (required, up to 255 characters).

8. Fill in the description

Fill in DESCRIPTION (up to 5,000 characters).

9. Enter the year and edition run

Enter the YEAR of creation. If the work is part of an edition, also fill in TOTAL EDITION RUN (up to 24 characters, for example “12/100”).

10. Enter dimensions and weight

Enter DIMENSIONS — pick in or cm, then fill Height, Width, and Depth. Enter WEIGHT and pick lbs or kg. Year, dimensions, and weight are required if you mark the artwork as For Sale.

11. Add materials and artwork location

Fill in MATERIALS (up to 80 characters, for example “Oil on canvas”) and set the ARTWORK LOCATION via Select artwork location.

12. Set the listing information

Under LISTING INFORMATION, choose the availability status:

• For Sale — buyers can buy it directly. You must then fill in ARTWORK PRICE (pick the currency, for example USD) and QUANTITY AVAILABLE. The currency dropdown only offers the currencies configured on your connected financial account, so to price a work in another currency — EUR instead of USD, say — add that currency first. See How to Manage Financial Accounts.
• Inquire to Purchase — selected by default. Buyers can ask about the artwork.
• Sold — the work is no longer available. (Sold requires a paid plan — Pro or higher.)

The price and quantity you set here appear on your public listing; check Hide price from public view if you prefer not to show the price. Optionally enable Allow offers.

13. Add tags and notes, then continue

Optionally add a CUSTOM TAG (Select artwork tags) and a CUSTOM DELIVERY NOTE for shipments. Then click Continue. Your entries are saved automatically — the footer shows ✓ Saved.

14. Select artwork tags

Select ARTWORK TAGS to help buyers find the work:

• VIBES — for example BOLD, MINIMALIST, PEACEFUL.
• VALUES — for example CULTURAL HERITAGE, ENVIRONMENT, FEMINISM.
• MEDIUMS — for example PAINTING, PHOTOGRAPHY, SCULPTURE. Click see more for the full list.

15. Optionally add artwork moments

Optionally add video under ARTWORK MOMENTS: supported formats are MOV, MP4, QT; maximum duration 60 seconds; maximum size 100 MB. Click Upload moments, or link existing moments below.

16. Click Upload Artwork

Click Upload Artwork. The upload is finished when you are returned to your Inventory page.

17. Verify the artwork in Inventory

Find the new artwork in your Inventory — use Search by artwork title to check it was added. It is already visible on your profile unless you hide it; the Discover marketplace only shows it after you list it.

Tips

• Autosave. Your work is saved automatically: the form footer shows “Saving…” / “Saved”. If you leave mid-way, an unfinished copy remains in your Inventory marked DRAFT — open it any time to continue.
• Main image. The first image is marked Main Image. Use Add another image to add more, and the ✕ on a thumbnail to remove one.
• Many artworks at once. Use Bulk upload from the Upload Artwork menu instead of uploading one by one.
• Published-artwork limits by plan. Free 50, Pro 200, Growth 500, Premier unlimited. The cap is a running total, not a monthly allowance, and it counts published works only. Your current count is on Manage Plan under Usage & limits. Listing works for sale is unlimited on every plan.

Troubleshooting

• You uploaded an artwork but nobody can see it → finishing the form publishes the work to your public profile and Link in Bio right away, but the Discover marketplace only shows it after you choose List on marketplace → check it is not an unfinished DRAFT, check you have not hidden it from your profile, then use List on marketplace to put it on Discover; changing the listing status between For Sale and Inquire to Purchase does not place it there.
• “Height is required when artwork is for sale” → choosing For Sale makes YEAR, DIMENSIONS (height, width, depth), WEIGHT, ARTWORK PRICE, and QUANTITY AVAILABLE required → fill in the missing fields, then click Continue again.
• Image or video rejected on upload → images must be GIF, PNG, JPG, JPEG, or HEIC up to 20 MB, and moment videos must be MOV, MP4, or QT up to 60 seconds and 100 MB → re-save the file in a supported format and size, then try again.
• The currency you want is missing from ARTWORK PRICE → only the currencies configured on your connected financial account can be used to list an artwork → add it with Add currency on the account detail page, or connect an account in that currency with + New connection (see How to Manage Financial Accounts).
• Cookie prompt covers the form buttons → the banner blocks clicks at the bottom of the form → accept or reject it first so you can reach the buttons.